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The Benefits of Copier Leasing for a Business

Although photocopiers are a requirement in many office environments, the costs can tax even the biggest businesses. Consider the principles of what most businesses want in a copier and you will see why: networked to supply duplicating and printing capabilities; options to duplicate in color; collating; dual-sided copying. Some desire also more performance, including high speeds, large capacity and quantity, email and scanning, rapid warm up times, and protection features.

A high-end copier can cost in excess of $40,000 and, even one that meets a company’s most vital needs can run into the thousands of dollars. Because of the need for the best technology at a reasonable cost, many businesses consider renting over purchasing.

Prices are the most tangible advantage recognized by companies. Copier renting allows you to avoid substantial capital expenses, which frees up cash for demands that are more urgent. With IT assets, you are buying the use of the device. Ownership of the device itself is not primary in importance, especially when you consider how rapidly IT equipment depreciates. From its output signal, not the hardware itself, the return on investment comes regarding a copier or copier/ printer combination. Renting frequently makes more sense than purchasing when you look at it that way,. As with any leased IT asset, there may be considerable duty savings available. Speak to an accountant to find out more about the possibility of writing off a copier hire as a business cost.

Copier leasing typically comprises a maintenance plan to keep your device running. For those who’ve seen the frustration of a copier crisis, you know how important a maintenance contract is. Prices for both the maintenance agreement and the hire are typically set, meaning you understand your monthly budget well beforehand. With leasing, upgrading to the next model is easy. When the lease expires, you get a completely new device with functions and the most recent features.

Many copier leases bill on a quantity basis. Make sure you’ve got a precise idea of the volumes you produce every month to know for certain whether leasing is the most cost-effective choice for you. You might want to ask your seller about a minimum copy requirement too – they may demand a bottom quantity of duplicates every month, if they are charging based on quantity. Toner normally is not, although maintenance is frequently a part of the lease. Toner cartridges are not cheap so make sure you include the approximate cost for replacements in your budget. Again, a clear idea of the volume of copies you generate per month will aid with prediction. Elements might not always be contained in the servicing agreement. You must know what is and just isn’t protected.

Finally, make sure it is possible to get a replacement copier if yours goes down.